Front Office Administrator
D&R Machine Company D&R Machine Company Southampton, PA Southampton, PA Full-time Full-time $24 - $32 an hour $24 - $32 an hour 21 hours ago 21 hours ago 21 hours ago Office Administrator Cadrex is searching for a detailed-oriented professional for our Office Administrator role.
In this diversified position you will provide administrative support to the Operations and Accounting departments.
Compile reports and maintain documents.
Welcome guests to our facility and answer and direct calls to the facility staff.
Requirements KEY RESPONSIBILITIES Download and organize POs, COs, demand schedules, engineering documents, and other key business documents from numerous customer web portals.
Perform Order Entry of customer POs into the MRP system ensuring data is complete and accurate.
Manage customer security tokens for employee access to customer portals (Exostar, Boeing, etc.
) Manage various facility and office related accounts such as (Fire/Security System, Waste Management, EZPass, Telephone, Vending Machines, etc.
) by renewing and scheduling payments as needed.
Schedule various township inspections/certifications (ie fire, air tank, backflow prevention, etc.
) Manage, archive, and organize office and operations related files.
Ensure supplier invoices tie out to the PO values in the MRP system and QuickBooks.
Print and mail checks to suppliers.
Assist Controller with accounting functions as needed.
Log, organize, and save customer agreements (NDA, SMI, Contracts, Supplier certifications).
Answer incoming phone calls and process as appropriate.
Greet guests at facility.
Maintain visitor logbook, issue visitor badges.
Issue safety glasses and office supplies as needed.
Receive and distribute incoming mail each day.
Schedule conference room, order supplies, food and beverages for meetings, coordinate catering, and ensure conference room is clean and neat.
Order and maintain office supplies, kitchen and break room supplies as needed.
Provide direct purchasing support and assist with purchasing duties as needed.
Serve as primary backup for creating shipping documentation to customers.
Serve as primary backup to controller for AP needs.
Job Type:
Full-time Pay:
$24.
00 - $32.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Southampton, PA 18966:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
In this diversified position you will provide administrative support to the Operations and Accounting departments.
Compile reports and maintain documents.
Welcome guests to our facility and answer and direct calls to the facility staff.
Requirements KEY RESPONSIBILITIES Download and organize POs, COs, demand schedules, engineering documents, and other key business documents from numerous customer web portals.
Perform Order Entry of customer POs into the MRP system ensuring data is complete and accurate.
Manage customer security tokens for employee access to customer portals (Exostar, Boeing, etc.
) Manage various facility and office related accounts such as (Fire/Security System, Waste Management, EZPass, Telephone, Vending Machines, etc.
) by renewing and scheduling payments as needed.
Schedule various township inspections/certifications (ie fire, air tank, backflow prevention, etc.
) Manage, archive, and organize office and operations related files.
Ensure supplier invoices tie out to the PO values in the MRP system and QuickBooks.
Print and mail checks to suppliers.
Assist Controller with accounting functions as needed.
Log, organize, and save customer agreements (NDA, SMI, Contracts, Supplier certifications).
Answer incoming phone calls and process as appropriate.
Greet guests at facility.
Maintain visitor logbook, issue visitor badges.
Issue safety glasses and office supplies as needed.
Receive and distribute incoming mail each day.
Schedule conference room, order supplies, food and beverages for meetings, coordinate catering, and ensure conference room is clean and neat.
Order and maintain office supplies, kitchen and break room supplies as needed.
Provide direct purchasing support and assist with purchasing duties as needed.
Serve as primary backup for creating shipping documentation to customers.
Serve as primary backup to controller for AP needs.
Job Type:
Full-time Pay:
$24.
00 - $32.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Southampton, PA 18966:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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